Topic 11: Writing Cards And Messages - English Notes Form II
WRITING CARDS AND MESSAGES
WRITING CARDS
Cards are written pieces of information we send to our parents, relatives or friends.
They help us to invite our friends or relatives to parties or any other social functions. Cards are also used for giving information about a variety of events like deaths, sickness and the like.
In addition cards are used for exchanging greetings and expressing certain feelings to our friends or relatives.
Such feelings include sympathy when friends are in trouble or congratulations when they succeed in a variety of life stages.
Events like death, birthday, wedding, graduation and Examinations are the one for which cards are mainly written. Unlike in letters, the information written on Cards should be short and clear.
There are several kinds of Cards. But we can categories them into three major types which are post cards, greetings and invitation cards.
INVITATION CARD
Are these one which people normally send to their friends or relatives to invite them to certain functions or parties. Below is an example of an invitation cards.
INVITATION CARDS
These are cards in which people normally send to their friends or relatives to invite them to certain functions or parties.
EVENTS/OCASSION WHERE GUESTS CAN BE INVITED.
Graduation
Birthday party
Weeding ceremony
Kitchen party
Eid celebration
Maulid celebration
New year celebration
X-mass celebration
Send off.
THINGS TO CONSIDER WHEN WRITING INVITATION CARDS.
1. The name of (family) the ones who invites.
2. The name of the one who is invited.
3. Time, date and day of the occasion.
4. Place or venue.
5. Title/nature of the ceremony or event e.g. Graduation ceremony.
6. Contact e.g. Phone number, e-mail, P.O.BOX
The following is an example of an invitation cards.
In your group of five people, prepare an invitation to your teacher Madam Asia Omary welcoming her to the wedding ceremony.
Reply this invitation to inform that you will not be able to attend.
INVITATTION CARDMr. & Mrs. Omary Msumba invites Dr. Ridhwani Jongo to a wedding party of their beloved son Othman Katongoheld at Mlimani city Social Hall on 10th October, 2015 from 8:00 PM to 11:00 PM. R.S.V.P P.O.Box 25768, Dar es Salaam. Mobile 0645-786354 |
AN EXAMPLE
Mr and Mrs. Joseph Mathayo have great pleasure to invite Mr/Mrs/Miss/Hon/Rev/Prof/Sheik/Dr …………………………….to the party of their beloved son which will be held at Nzimano, on Monday 15th may, from 4:00Pm. R. S.V. P P.O.BOX 76 Kigoma Mobile: 0756879881 |
WRITING CARDS AND MESSAGES
NOTE:
“R. S.V. P” means “Repondez Sil Vous Plait” a French word which means “Please Reply”
RESPONSES
1. ACCEPTING
10th June, 2013 Dear Mr. Mathayo, Thank you very much for your kind invitation to the party on Monday 12th June, 2013, I have pleasure to tell you that I will come. On that day I don’t have any other commitment. Yours sincerely, F. V. Egino. |
2. REGRET
14th June, 2013 Dear Mr. Mathayo, Thank you very much for your invitation to the party on Monday 15th. I am really sorry that I won’t be able to attend I have other commitment. Give my apologies to Mrs. Joseph. I do hope that all things will go as scheduled. Yours sincerely F. V. egino |
Invitation card
The Public relations offices, Mrs. Kajibwani is delighted to
Welcome the presence of Mr. and Mrs. Jumanne to the
Vodacom Tanzania 20th birthday dinner party which is on
Saturday, 24th November 2015 at Mlimani City Ha”, Dares
salaam. The event starts at 1700hrs to 2000hrs.
YOUR PRESENCE IS OUR JOY!
Come, let’s wine dire!
RSVP
Mobile number; 0652219111
Email; www. vodacomtanzaniapro@yahoo.com.
WRITING MESSAGES
Format of writing telephone messages
To ; Mrs. Kajibwani
From ; Mr. and Mrs. Jumanne
Telephone number; 0652219111
Message ; we are sorry that we will not attend the dinner party due to the fact that
Other activities will be done the same day. Please email us the photos of
The event.
Action required ; to email them the photos of the event
Message taken by ; Anna Kajibwani
Date and Time ; 4th November 2015, 1905 his.
WRITING CARDS AND MESSAGES
EXERCISE 1
Imagine you are working with Vodacom Tanzania. Vodacom is celebrating its 20th birthday since it was inaugurated. As a public relations officer, you are required to write an invitation card to the selected officials to attend a dinner party. Also outline the format of writing telephone messages from those who will call for excuse. Use factious names.
EXERCISE 2
Assuming that you have recently received an invitation card from the headmaster of the neighboring school on a graduation ceremony of their form four students to be held on 20th September, 2016. Write an acceptance reply on the invitation.
EXERCISE 3
Imagine that you are teaching at Vuchama Islamic and your school is expecting to celebrate its 2 year’s anniversary since its initiation. As the English, the head of the school has appointed you to write an invitation cards to the selected officials to attend a dinner party. Also, outline the format of writing telephone messages from those will call for excuse. Use factious names.
EXERCISE 4
Write an invitation card to request your sister’s friends to attend on your nephew’s birthday dinner party. Also write telephone messages from those who will call for excuses. Use fictitious names.
Exercise 5
Your sister Kichuna is graduating from University of Dodoma (Udom) on 25th June 2016, there will be a party at Upper Residential area Mwananyamala from 05:00 p.m till 11:30 p.m. Design an invitation card that you will send out to the invited guest
Accepting
1 st November, 2006.
Dear Mr. Juma,
Thank you very much for your kind invitation to the graduation ceremony on Saturday 3rd.
I have pleasure to tell you that I will come on that day I do not have any other commitment
Your sincerely
A.A Jamii
Regretting
The following is a layout of an invitation cards.
Writing messages
Messages are immediate information we send to our parents, relatives and friends. Messages are usually shorter and clear than other forms of conveying information like letters.
Messages do not offer online conversation instead the information is communicated in written form.
The sender of the message must indicate clearly, where the message is from and to who it is sent. Therefore, the words or phrases like from …… to …. Date …., to me …. Signature. …… etc.
Message layout
Example
Leaving a written note message
Written messages are especially important in organizations or working places like offices, schools and hotels. These messages are equally.
Important at homes. Most often we leave messages or notes to let people know about our whereabouts when we happen to be absent.
Short messages are written to quickly pass information notify somebody of something or to make arrangement for something. You can put at an open space, on the table on the door or anywhere you think your addressee can easily see and read it.
